Before asking a toothpaste factory for a price, send a short request for quotation (RFQ) that identifies your destination market, product specification, quantity per SKU and packaging requirements. Mark undecided items clearly. This gives both teams a shared starting point and helps you compare quotations without overlooking differences in what is included.
At NASHUDA, we use your purchasing brief to discuss the options for your project. This toothpaste RFQ checklist is designed for importers, distributors and private label brands outside China. It is a preparation tool, not a fixed offer: availability, minimum quantities, documents and delivery schedules need confirmation for the selected order.
1. Start with the market and purchasing route
Tell us where the product will be sold and how customers will buy it. A distributor selecting existing catalog items and a brand preparing its own packaging need different quotation discussions. State whether you are exploring wholesale supply, a private label project or both. If you are still evaluating the route, request separate options rather than combining them in one price request.
Include your company name, business website if available and the person responsible for purchasing. For a broader overview of the process, see our factory-direct toothpaste sourcing guide.
2. Define each SKU separately
A total quantity alone can be ambiguous. List the requested quantity for each product, flavor, pack size and artwork version. Distinguish a proposed first order from an estimated reorder forecast; a forecast is useful context, but it should not be presented as a committed purchase.
When choosing from our NASHUDA product collection, copy the exact product name or send a catalog reference. A screenshot can help identify an item, but ask for its current specification. For a new brief, separate essential requirements from preferences the factory may suggest alternatives for.
3. Use this quotation checklist
| Field | What to include | What to clarify |
|---|---|---|
| Destination | Country of sale and sales channel | Who will review local labeling and product requirements? |
| Product | Catalog reference or written product brief | Which requirements are essential, and which are flexible? |
| Formula preferences | Requested ingredient profile, flavor and any exclusions | Which options can the factory confirm for this project? |
| Quantity | First-order quantity per SKU, with forecast shown separately | Does each formula, size or artwork version have its own minimum? |
| Primary pack | Requested net weight, tube or bottle format, and cap preference | Is the quoted configuration exactly the one requested? |
| Secondary pack | Individual box, units per carton and shipping-mark needs | Which packaging components are included in the price? |
| Branding | Existing design or private label artwork, plus required languages | Who supplies and approves the print-ready files? |
| Documents | Documents requested by your importer or market adviser | Which are available, applicable and included? |
| Delivery | Destination, preferred terms and target date | Is the date for production completion, dispatch or arrival? |
4. Separate requirements from unconfirmed assumptions
Write âplease confirmâ beside any unresolved specification. Do not infer a complete ingredient list, pack weight or testing status from a product image. Likewise, a phrase used in a catalog name should not be treated as evidence supporting a claim on your own packaging.
For destination-market documentation, send the actual request from the responsible reviewer where possible. Avoid asking for a generic âall certificatesâ package: the useful question is which documents apply to the particular product and market. Our team can discuss the information available for review; unresolved requirements should remain visible before order confirmation.
5. Copy this RFQ message
Replace the bracketed fields below. Keep the same version when requesting comparable options, and label any later changes.
Subject: Toothpaste quotation request â [market] â [product / project]
Hello NASHUDA team,
We are [company], a [distributor / importer / private label brand] selling in [country] through [channel]. We would like to discuss [catalog products / a private label project].
- Product reference or brief: [name / link / specification].
- First order: [quantity for each SKU]. Forecast, if relevant: [estimate, not a commitment].
- Formula and flavor preferences: [requirements]. Undecided items: [list].
- Packaging: [net weight, format, cap, individual box and carton needs].
- Artwork: [existing or proposed design, branding and languages].
- Documents requested for review: [list and purpose].
- Delivery: [destination and preferred terms]. Target date: [date and what it refers to].
Please confirm the available options, MOQ by SKU or packaging version, quotation currency, price basis, included and excluded costs, quotation validity, sample arrangements and estimated schedule. Please list any differences from our brief separately.
Contact: [name, role, email and preferred contact method].
6. Review the reply before comparing prices
Compare the quotation against your brief line by line. Check whether a lower price refers to the same net weight, formula, pack format and quantity. Keep sampling, artwork preparation, testing, packaging and delivery costs visible rather than assuming they are included. Ask the factory to distinguish confirmed terms from provisional estimates.
Record the quotation date and version, then attach the agreed specification to the next discussion. Our private label launch guide provides broader project context; this RFQ template gives you the specific information to prepare for the first pricing conversation.
Common questions before sending an RFQ
Can I request a quote before deciding every specification?
Yes. Send the details you know and identify the open decisions. Request clearly labeled alternatives so you can see which assumptions each quotation uses.
Should I send a target price?
You can include one, with the currency, product configuration and delivery basis it assumes. Treat it as a planning target, not evidence that the requested specification is available at that price.
Does a catalog listing confirm stock or private label availability?
No. Ask us to confirm the selected item, packaging option and current order conditions. A catalog is a product reference, not a reservation or a confirmed production schedule.
Ready to discuss your toothpaste order? Send our factory team your destination market, product reference, quantity per SKU and packaging brief.